Job Description

The Lundquist Institute is looking for a Full-time Project Director to join our team in our Torrance, CA location

Required Skills & Qualifications:

  • Bachelor’s degree-Health Major
  • Masters degree- Public Health preferred
  • Bilingual English/Spanish preferred
  • Applicant should have experience with coordination of community projects and outreach programs.
  • Applicant should have experience and/or strong desire to work with urban-underserved
  • Experience in project management and process improvement is required. Understanding of basic medical terminology including familiarity with healthcare systems. Previous experience working in clinical settings would be strongly preferred but is not required. Having a master's degree in a public health related field is also strongly preferred.
  • Ability to organize administrative tasks.
  • Facilitation of timely and effective communication.
  • Familiarity with shared platforms such as MS Teams, Google Share Drive and Docs, BOX, DropBox, etc.
  • Experience in hosting virtual events (e.g. Zoom, Teams).
  • Strong organizational and time management skills to oversee the management of research projects.
  • Dependability as well as flexibility to meet the changing needs of a dynamic program
  • Ability to work well under pressure and meet multiple deadlines
  • Demonstrate cooperative behavior and experience with positive-problem solving and conflict resolution skills.
  • Dependable and strong work ethic, with some flexibility to work after hours to meet deadlines (if needed).
  • Working knowledge of research principles to aid Co-Pis and project staff with tasks including: preparation of research protocols; implementation of research projects including developing strategies for primary data collection; data preparation for analysis; preparation of grant deliverables.
  • Ability to work independently; make decisions; supervise staff; counsel staff to resolve employee relations; delegate work and oversee timely completion of projects with concurrent and confliction deadlines.
  • Willingness to gain expertise in the IRB process, including the preparation and submission of applications and current policies relating to human subjects in research.
  • Experience with or background in secondary data analysis of large databases and survey research a plus.
  • Ability to perform basic analyses, such as cost analyses.
  • Able to intellectually contribute to the overarching analytical plans of research projects
  • Previously published peer-reviewed articles in health services research preferred

Description of Duties

The Lundquist Institute for Biomedical Innovation at Harbor UCLA is seeking a highly organized, reliable, and motivated individual to join our team. The role is as project manager (PM) for the Harbor-UCLA Department of Family Medicine for a grant to look at adverse childhood events and chronic disease. The applicant would be managing the UCLA-UCSF Aces Aware Network grant awarded to the Dept of Family Medicine. This project manager role will manage and coordinate the project under the direction of the Clinic Co-Directors.

Specific responsibilities will include assisting with and coordinating Adverse Childhood Events screening, analysis of data to identify appropriate patients for targeted intervention to mitigate toxic stress, assisting with grant deliverables, and coordinating and communicating with internal researchers and clinicians. Responsibilities include overall program coordination for the UCAAN grant and Population Health Equity Fellowship. Besides general coordination, word processing and other standard office duties, more specific tasks include but are not limited to the following:

  • Fulfill DHS contractor training requirements (gain access and proficiency in DHS systems including Teams, Outlook, Orchid, etc)
  • Provide administrative and organizational support to UCAAN
  • Lead efforts for outreach, recruitment, tracking, and follow-up of patients to participate in UCAAN. This includes obtaining patient consent for participation in UCAAN.
  • Assist with the analysis of quality data and timely feedback reporting
  • Assist in the creation of the agenda, schedules and timelines for group medical visits.
  • Ensure material required for each session including worksheets, reading material, snacks are available at the start of the session.
  • Track and document program sessions with sign-in sheets, detailed notes, photos and any other means deemed appropriate.
  • Assist with survey-based evaluation of the program by participants and families in collaboration with project leadership. Collection and data entry from intake, attendance sheets, and any pre- or post-intervention questionnaires or surveys administered during the programs, and maintaining information in a secure database.
  • Responsible for purchasing, tracking expenses, submit necessary forms and other logistics ( e.g. travel) related to the budget.
  • Assist in the development of educational curriculum for fellows as well as patients for group medical visits. Participate in meetings to review existing curriculum and update/develop new curricula based on feedback.
  • Assist and help organize sessions for capacity building trainings for physicians and other UCAAN facilitators

Benefits:

  • Medical: Regular full-time employees and their dependents are provided with a choice of HMO or POS group medical insurance benefits. The cost for these benefits is shared between the Lundquist Institute and the employee.
  • Dental: Regular full-time employees and their dependents are provided with a choice of HMO or PPO group dental insurance benefit options, including orthodontic allowances. The cost for these benefits is shared between Lundquist Institute and the employee.
  • Vision: Regular full-time employees and their dependents are provided with group vision insurance benefit options. The cost for these benefits is shared between Lundquist Institute and the employee.
  • Disability: Eligible employees are provided with long-term disability insurance, which is fully paid for by Lundquist Institute This insurance provides benefits if an employee becomes disabled due to illness, pregnancy, or injury for more than 120 days.
  • Paid Vacation: Eligible employees can accumulate ten (10) hours of vacation per month up to a maximum of 15 working days per year.
  • Pension Plan: The Lundquist Institute provides a retirement plan for eligible employees, which is fully funded by Lundquist Institute. The Lundquist Institute makes an annual contribution based on each employee’s earnings in accordance with the provisions of the plan.
  • Supplemental Retirement: Eligible employees can participate in a 403(b) supplemental retirement plan which allows pretax contributions. The Lundquist Institute offers a variety of investment options through Fidelity Investment, TIAA/CREF.
  • Life Insurance: Eligible employees are provided with group life insurance, which is fully paid for by the Lundquist Institute.
  • Paid Sick Leave: Eligible employees can accrue up to ten (10) days of sick leave per year.

The Lundquist Institute is a non-profit scientific research organization dedicated to saving lives not only in the greater Los Angles metro area but throughout the world. The Institute has over more than 120 principal investigators and 400 researchers in total — MD’s, MD/PhD’s, and PhD’s — working on over 1,000 research studies. We are academically affiliated with the David Geffen School of Medicine at UCLA and work in partnership with the Harbor-UCLA Medical Center. Our research is funded by many sources including grants from the NIH and other government entities, Industry and teaching contracts and royalties, as well as private donors and other non-profit foundations.

Position requires a background check and health clearance

Please apply on-line @ www.Lundquist.org

Equal Opportunity Employer

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