Job Description

Required Skills & Qualifications:

  • BS degree in Life Sciences, Business or a related field of study or equivalent work experience
  • At least 6 months experience in a comparable position in an academia, research or medical center office environment
  • Previous experience with Tech Transfer highly desired
  • Excellent communication skills
  • Proficiency with Microsoft Office Suite (Word, Excel, Power Point, Outlook) required
  • Experience working with database systems, specifically Tech Transfer (Inteum na and/or iEdison ideal) desired     
  • Ability to assess situations and re-prioritize throughout the day                                                                                   
  • Ability to work in a busy environment with time sensitive deadlines                                                                         
  • Ability to work quickly and produce accurate work product

Description of Duties:

  • Provide Executive Assistant support to the department
  • Technology Database management (currently the office uses Inteum):
  • Intellectual Property docketing and data entry
  • Update database with remarks from staff meetings to track assignments
  • Enter patent expense and license revenue into database
  • Manage internal patent inbox to organize and record patent or agreement-related communications
  • Accounting support:
  • Manage invoices from law firms including invoice approvals from office staff
  • Keep internal records of all invoices and communicate with Accounting department to pay invoices
  • Coordinate and pay patent annuities by patent deadlines through external annuity service provider CPI
  • Process agreement-related payments
  • Planning and setting up meetings including scheduling and arranging catering for events:
  • Bi-monthly Intellectual Property Review Committee
  • Assist with Annual Innovation Showcase preparations
  • Investigator Education seminars and visits from business development groups, Trade organizations, etc.
  • Coordinate BD projects and generate reports:
  • Intellectual property compliance
  • Monitor and resolve messages received in the iEdison system
  •    Report inventions, patents, and utilization in the iEdison system

Application Instructions

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